> ## Documentation Index
> Fetch the complete documentation index at: https://collabase.ch/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# HERMES outcomes and document templates

> HERMES outcomes: documents and states, minimum required documents such as study, project management plan and execution order, and HERMES document templates in Collabase Docs.

Outcomes are at the centre of HERMES. An outcome is either a **document**, for example the study, or a **state**, for example system activated. Every outcome has a description, tasks that produce it and roles responsible for it. HERMES online provides a document template for every standard document.

## Minimum required documents

HERMES defines minimum required documents. They are the guard rails of project governance and must be prepared. If a module does not apply to the project, its minimum required documents do not apply either. The core organization can adapt the list to its own governance rules.

Examples of minimum required documents:

| Phase                             | Documents                                                                                                                  |
| --------------------------------- | -------------------------------------------------------------------------------------------------------------------------- |
| **Initiation**                    | Project initiation order, study, legal basis analysis, protection needs analysis, project management plan, execution order |
| **Concept**                       | Solution requirements, organization concept, solution architecture, test concept, deployment concept                       |
| **Implementation and Deployment** | Operating manual, test report, acceptance report                                                                           |
| **Throughout**                    | Project status report, phase report, change request, lists of steering and management project decisions, checklists        |
| **Closure**                       | Final project evaluation                                                                                                   |

The complete list, with the templates, is in the reference manual and on [HERMES online](https://www.hermes.admin.ch/en/project-management/outcomes.html).

## In Collabase

Keep every document outcome as a page in [Collabase Docs](/docs/docs/pages), created from a template.

<Steps>
  <Step title="Build a page per document type">
    Create a page with the chapter structure of the HERMES document template you use, for example the project management plan. Add placeholders such as `{{project_name}}` and `{{project_manager}}`.
  </Step>

  <Step title="Save it as a template">
    Open the `...` menu of the page and click **Save as Template**. See [Templates](/docs/docs/templates).
  </Step>

  <Step title="Create the document in the project">
    In the project's **Docs** view or the Space, click **+ New Page**, then **From template**.
  </Step>

  <Step title="Link the page to its outcome task">
    Paste the page link into the matching **Outcome** task, so the Roadmap shows the document inside its phase.
  </Step>
</Steps>

<Tip>
  Use the version history of a page to show which state of a document a phase release was based on. See [Pages](/docs/docs/pages).
</Tip>

<Note>
  The HERMES document templates are published by the Swiss Confederation, which holds the copyright. Download them from HERMES online and check their terms of use before you copy their content into your own templates.
</Note>