> ## Documentation Index
> Fetch the complete documentation index at: https://collabase.ch/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Book meeting time

> After a meeting ends, every participant gets a proposal to book the meeting time. Nothing is booked until they confirm it.

When a meeting ends, Collabase proposes to each participant the time they spent in it. The proposal
appears in the **Book your time** block at the top of the meeting page, and only the person it belongs
to sees it. Nothing is booked until that person clicks **Book time**.

## How long the proposal is

| Attendance in the live view | Proposed time |
| - | - |
| **Present**, or attendance not recorded | From the first topic started to the last one stopped, pauses included. If nobody used the timer, the planned duration. |
| **Partly present** | Only the time of the topics the person is responsible for, as the timer measured it. No such topic, no proposal. |
| **Absent** | No proposal. |
| Not recorded, and the person declined the invitation | No proposal. |

A booking from a meeting is never longer than 12 hours.

The time is booked on the meeting's project. A meeting without a project books personal time. If the
project has time tracking switched off, nobody gets a proposal.

## Book the time

<Steps>
  <Step title="Open the meeting">
    Open the closed meeting. The **Book your time** block shows the proposed minutes and the start.
  </Step>

  <Step title="Adjust the length (optional)">
    Change **Minutes** if you left early or stayed longer.
  </Step>

  <Step title="Choose a work item (optional)">
    Under **Work item**, pick one of the work items that were linked in the meeting or created from
    its outcomes. Only work items you can open are listed.
  </Step>

  <Step title="Book">
    Click **Book time**. The entry appears in your time tracking with the meeting title as its
    description.
  </Step>
</Steps>

Click **Dismiss** if you do not want to book the meeting. A dismissed proposal does not come back.

## When booking is not possible

| Message | Meaning |
| - | - |
| **Your timesheet for this month is submitted** | The month of the meeting is submitted or approved. Ask the person who reviews your timesheet to reopen it, or book the time by hand in another way. |
| **You may not book time in this space** | Your role in the meeting's space does not allow booking your own time. |

## Reopened meetings

If a meeting is reopened and closed again, open proposals are worked out anew. Time you already
booked or dismissed counts as covered: if the meeting got longer, you get a proposal for the
difference only. Booking fewer minutes than proposed does not bring the rest back later.

When an administrator deletes a member, their open proposals are deleted. Time they booked stays in
time tracking.


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