> ## Documentation Index
> Fetch the complete documentation index at: https://collabase.ch/docs/llms.txt
> Use this file to discover all available pages before exploring further.

> ## Agent Instructions
> Collabase documentation. Interface labels are quoted in English, as they appear in the product.
> Features marked Enterprise need the Collabase Enterprise Edition licence.

# Work Items table

> Review many work items in one table: choose columns, sort, search, filter, expand sub-items and edit fields inline without opening each item.

The **Work Items** tab shows the work items of a project as a table. Use it when you need to scan, sort or correct many items at once: a triage session, a review of due dates, or cleaning up assignees.

<h2 id="columns">
  Columns
</h2>

| Column | Content |
| - | - |
| **Key** | The work item key. Clicking it opens the item in a new browser tab |
| **Type** | The icon of the work item type |
| **Title** | The title |
| **Status** | The current status |
| **Assignee** | The assigned member |
| **Due Date**, **Start Date** | The scheduled dates |
| Custom fields | One column per custom field of the project, under the field's label |

Click **Columns** to choose what the table shows. Search all fields of the project, add the ones you want, and move them up or down. **Reset to default** brings back every column. Your choice is saved to your account for this project and follows you to every device, so it does not change the table for others. More about the picker: [Quick filters and columns](/docs/concepts/quick-filters#columns).

<h2 id="sort">
  Sort, page and group
</h2>

* **Sort** by clicking the header of **Key**, **Title**, **Status**, **Assignee**, **Due Date** or **Start Date**. Click again to reverse the order. Custom field columns cannot be sorted.
* **Page size** is 50 rows by default. Choose 25, 50 or 100 per page at the bottom of the table. Your browser remembers the choice per project.
* **Groups** follow the project's work item groups. Collapse a group with its header. Work items without a group appear under **Uncategorized**.

<h2 id="find">
  Find work items
</h2>

Type in **Search work items…** to narrow the table by title or key. The chips above the table work as on the [Board](/docs/projects/board#quick-filters) and stay set when you switch between **Work Items**, **Board** and **Timeline**. The table loads only the work items that pass them.

While a search or a chip is active, the table shows a flat list of matches, so a matching sub-item appears even when its parent does not match. If more than 5,000 work items match, the table lists the first ones and tells you to narrow the filter.

<Tip>
  For queries across projects, saved queries, or conditions such as "overdue and unassigned", use [filters and the query language](/docs/concepts/filters).
</Tip>

<h2 id="sub-items">
  Sub-items
</h2>

Sub-items start collapsed under their parent. Click the arrow at the start of a parent row (**Expand subtasks**) to show them, indented with tree lines.

<h2 id="inline-edit">
  Edit in the table
</h2>

Click a cell to change it without opening the work item:

| Cell | How it edits |
| - | - |
| **Title** | Type, then `Enter` to save or `Escape` to cancel |
| **Status** | Pick a status the workflow allows. Required transition fields open in a dialog |
| **Assignee** | Pick a member |
| **Due Date**, **Start Date** | Pick a date |
| Custom fields | The editor of the field type |

After a status change, Collabase may offer to change related work items too: **Update related work items too?** Choose **Update status** or **Not now**.

Click anywhere else in a row to open the work item. **Add work item** at the end of the table opens the create dialog.

<h2 id="limits">
  What the table does not do
</h2>

| Need | Where to go instead |
| - | - |
| Select many rows and change them together | Not available. Edit each row inline |
| Save the table setup as a shared view | Not available. Column and page size choices stay in your browser |
| Export to CSV or Excel | Not available |
| A query language in the table | [Search with filters](/docs/concepts/filters) |

## Next steps

<CardGroup cols={2}>
  <Card title="Work items" icon="circle-check" href="/docs/projects/tasks">
    Fields, the detail view, relations and moving.
  </Card>

  <Card title="Timeline" icon="calendar" href="/docs/projects/roadmap">
    The same work items on a calendar axis.
  </Card>
</CardGroup>


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