Settings that belong to one Space, such as its members and modules, are in the Space itself, see Space settings.
Open the system settings
1
Open the menu
Click your profile picture at the top right, or the Settings button at the bottom of the left sidebar.
2
Choose System Settings
Click System Settings. The entry appears only for accounts with the Admin instance role. Collabase opens Brand Identity and shows every other screen in the sidebar.
3
Find a setting
Type into Search settings… at the top of the sidebar to filter the screens by name.
An administrator who signs in with a password must set up a second sign-in step before Collabase opens these screens. See Second step for administrators.
Every screen and where it is documented
The table follows the order of the sidebar. A group shows only the screens your installation offers.Attachments on work items
One switch decides whether members can attach files to work items anywhere in the installation. It sits at the top of Administration → Search Index, as the card Attachments on work items.
The switch saves as soon as you click it. Turn it off when work items must not hold files, for example because documents belong in a managed file store. Where files are stored, and how much space they take, is described in File storage.
Search index
Search finds text inside pages through a search index that Collabase keeps in the database. Administration → Search Index shows its state and rebuilds it.Rebuild the index
Rebuild the index after you restore a backup or import content, and when search does not find words that are on a page.1
Start the rebuild
Go to Administration → Search Index and click Start full reindex. Reindex started confirms it.
2
Follow the progress
The card shows Indexing… with the number of pages done and the total. The Index Log names each page as it is indexed. Collabase stays usable while it runs, and you can leave the page.
3
Check the result
When it is done, the log ends with
Index maintenance complete. and Last Sync shows the current time.Search for a word that appears only in the body of a page, not in its title. The page appears in the results.
Troubleshooting the search index
Translation with DeepL
With a DeepL key, members can read a page in another language. Collabase sends the text of the page to DeepL, stores the translation and translates again only after the page has changed. Code blocks and mentions stay as they are.1
Get a key from DeepL
Create a DeepL API subscription, Free or Pro, and copy its authentication key.
2
Open the translation settings
Go to Administration → Translation. The card DeepL API Configuration opens.
3
Enter the key
Paste the key into API Key and choose the Plan Type that matches your subscription: DeepL API Free or DeepL API Pro.
4
Save
Click Save. Translation settings saved confirms it. The key is stored encrypted and shown masked from then on.
Open a page and choose another language in its language menu. The page shows the translated text, and Original switches back.
Related pages
Branding and login screen
Name, logos, accent color and the sign-in screen.
Outgoing mail and mail templates
Mail server, sender and the mails Collabase sends.
Audit log
Who changed what in the installation, and when.
Data retention
What Collabase deletes on its own, and when.