Profile tab
The Profile tab controls your identity within Collabase.
Click Save changes after editing any field.
Phone number format
Enter your number the way you would dial it from abroad: a plus sign, your country code, then the number. Spaces and dashes are fine — Collabase tidies them up when it saves.
A number without a country code, such as
044 123 45 67, is not accepted: Save changes stays greyed out and the field explains what is missing. Add your country code to the front and it will save. Leaving the field empty is fine — the number is optional.
If you had a number saved before this rule existed, it may now show as incomplete. Add your country code the next time you edit your profile.
Language
Collabase is fully translated into four languages. Choose yours on the Preferences tab:
Changing your language takes effect immediately — the interface reloads in the selected language.
If your account was set up through an identity provider (LDAP, SAML, or SCIM), your name and email may be managed by your company directory. Those fields will be locked in Collabase — update them in your directory and they will sync automatically on your next login or directory sync.
Notifications tab
The Notifications tab controls when and how Collabase notifies you about activity relevant to your work.In-app notifications
In-app notifications appear in the bell icon in the top navigation bar. Click the bell to open the notification panel. Unread notifications are highlighted. Click any notification to navigate directly to the relevant item and mark it as read. Click Mark all as read to clear all unread indicators at once.Per-event notification toggles
You can enable or disable notifications for specific events:
Toggle each event on or off to match your preferences.
Email digest
If email is configured on your Collabase instance, you can receive a summary of unread notifications by email:Security tab
The Security tab is where you manage your login credentials and API access.Changing your password
1
Open your profile and select the Security tab
Click your avatar → Profile → Security.
2
Enter your current password
You must verify your identity before setting a new password.
3
Enter and confirm the new password
Type the new password and then type it again in the confirmation field. Passwords must be at least 8 characters.
4
Click Save
Your password is updated immediately. Active sessions on other devices remain open — only the password itself changes.
Password change is not available for accounts that sign in exclusively through an external provider (Google, GitHub, SAML, or LDAP). To change those credentials, contact your identity provider or IT administrator.
API tokens
API tokens allow you to access Collabase programmatically — for example, to integrate with other tools, run scripts, or use the Collabase API from automation workflows outside the platform.Creating a token
1
Open your profile and select the Security tab
Scroll to the API Tokens section.
2
Click New Token
Enter a descriptive name that identifies what this token is used for (e.g. “CI Pipeline”, “Zapier Integration”).
3
Copy the token immediately
The full token value is shown only once. Copy it and store it securely (for example, in a password manager or as an environment variable). After you close this dialog, the token cannot be retrieved again.
Managing tokens
The Security tab lists all your active API tokens by name and creation date. The full token value is never shown again after creation. To revoke a token, click the delete button next to it. The token stops working immediately. If a token is lost or compromised, delete it and create a new one.Profile visibility
Your profile information is visible to other members on your Collabase instance in the following places:- Member lists in spaces and projects show your display name and avatar
- Task and page assignments show your avatar and name
- Comments and mentions show your display name
- Profile card (shown when someone clicks your name) displays your display name, avatar, bio, job title, and department
Related pages
- Identity Providers — how SSO accounts are managed (for accounts provisioned via Google, GitHub, SAML, or LDAP)
- Permissions — how your role affects what you can see and do
- Users & Groups — admin view of user accounts